Please read and sign the contract below
A. Session Fees
Client agrees to pay photographer a deposit as discussed with photographer at the time of booking to secure their appointment date and time. This is a non-refundable retainer fee that goes toward your session. Your remaining balance is due 24 hours before the session. Taxes are in addition to the fee and must be paid with the final balance. The session fee covers the time and talent of photographer, basic retouching and creative editing of images, as determined by the photographer, and an online gallery to be downloaded by client from www.sarahhiltzphotogalleries.ca. Number of photos is not a guarantee and is based on the cooperation of the client and any guest in the photos. Additional editing is available at additional expense to be determined by photographer. Prints will be available for purchase.
B. Gallery Uploads
Please note the following turnaround times for your gallery:
Mini Events: 3 weeks
Family, Maternity or Engagement Session: 2-3 weeks
Cake Smash Session: 3-4 weeks
Newborn Session: 3-6 weeks
Your gallery will be available for a minimum 6 months. Please download and backup your gallery as photos cannot be replaced if the gallery is removed after this time-frame.
C. Cancellations / Refunds
The initial deposit is non-refundable. It is the agreed upon loss suffered by the client in the event of cancellation or no-show. In the event of cancellation due to Covid-19, rain or any other uncontrollable factors, the initial deposit is given as a credit which may be used towards future bookings or print services. In the case of rain, our first effort would be to reschedule to a later date. Cancellation is a last resort.
D. Session Punctuality:
Please make every effort to be at your session on time. Please know that if you are late, it will be docked from your time allotted. If you fail to show up during your scheduled appointment you will forfeit all money paid. *Session starts at the agreed upon time. It is strongly encouraged that client arrives 15 minutes prior to the start of session unless requested otherwise. This allows for any last-minute feeding, changing, and relaxing before session begins.
After six (6) months, all images will be purged from photographer’s hard-drive, except as needed for promotional purposes, to be determined by photographer at photographer’s sole discretion. Photographer is not responsible for loss or damage to the digital files due to circumstances beyond photographer’s control.
All payments are due in full unless payment arrangements have been made. Galleries will not be processed until payment in full is received. If client has arranged a payment plan, order will be placed after the final payment has been received.
G. Model Release
I hereby give to Sarah Hiltz Photography the absolute and irrevocable right and permission with respect to the photographs that she has taken of myself and/or my minor child in which she may be included with others:
a) To copyright the same in the photographer’s name or any other name that she may select;
b) To use, re-use, publish and re-publish the same in whole or in part, separately or in conjunction with other photographs, in any medium now or hereafter known, and for any purpose whatsoever, including (but not by way of limitation) illustration, promotion, advertising and trade, and;
I hereby release and discharge photographer from all and any claims and demands ensuing from or in connection with the use of the photographs, including any and all claims for libel and invasion of privacy.
Using photos on social media sites and other online methods is the main way Sarah Hiltz Photography is able to advertise and grow. Inability to share photos on social media not disclosed at booking will result in an additional fee of 20% of the booking cost as an Advertising Fee. Note that this fee is not a penalty. It is simply a fee to help with the increased costs of advertising without being able to share the session.
Photographer is not responsible for any injuries inflicted upon any participating parties. Client(s) will be responsible for their children and for themselves and release photographer from any claims against their person or their business.
I. Copyright & Penalty
Sarah Hiltz Photography retains all copyrights to all images created during client’s session. A print release is granted with digital files to print portraits for personal use up to designated size listed on print release. The print release does not allow publication of your portraits (i.e. entering in contests), selling or altering of your images without the photographer’s written permission. It is illegal to copy, scan, download, print, share, alter, or otherwise steal any image created by Sarah Hiltz Photography during client’s photo session. This applies to "sneak peek" images, images posted in an online proofing gallery, blog, Facebook, or hard copy images.
Note from photographer: I work very hard to create images that reflect you and your family, while keeping in line with my artistic vision and creativity. I know you will want to share them and often include a sneak-peek for that very reason. However, I ask that you simply link back to my blog/website/Facebook page to credit me. I hope that you will respect not only my hard work, but the time, money, and dedication that I have put into training and equipment to capture these images for you.
J. Non Disclosure Clause
I work hard to find locations that are unique to my sessions - please do not share them.
The Client(s) agree to undertake best efforts to ensure the Photographer and the Photographer’s staff are treated with respect and dignity and that the Photographer is provided with a safe working environment. Should an issue arise, the Photographer will make reasonable effort to handle the matter. If the situation is not remedied in a reasonable amount of time, the Photographer retains the right to cancel the remainder of the event. Safe working environment issues include, but are not limited to, any instances of sexual harassment, violence, threats, or other similar behavior that would lead a reasonable person to feel unsafe in such an environment. In the event of such cancellation, the Client(s) will not be entitled to any refund.
The Client agrees to positive cooperation and communication for the best possible result within the definition of this assignment. Sarah Hiltz Photography is not responsible for key individuals' failure to be present or to fully cooperate during photography sessions, neither for missed images due to lack of cooperation.
Sarah Hiltz Photography is a husband and wife team of photographers working together to help capture memories that will last a lifetime. Launching the company in 2018, Sarah and Logan worked tirelessly to build the reputation and client relationships held today. A 50/50 split over most session types, Sarah is the exclusive newborn photographer, with Logan as her studio assistant. This dynamic allows for a safe and successful newborn session everytime. Cake smashes are Logan's specialty, but are split between both photographers. Family sessions, mini events and other session types are evenly photographed by both photographers. When not photographing, Logan is often known as the funny guy dancing behind the camera to help get big smiles out of your little one, or helping on the backend with client communications, taking bookings, and marketing and promotion. Sarah is the sole editor, so no matter the photographer, we can always guarantee the same Sarah Hiltz Photography style you love and booked for!
Client understands that they will receive one photographer or the other depending on availability and scheduling. Client will continue to treat whichever photographer is there to photograph the session with the same respect and excitement regardless and will not have a choice of photographer for their session. I will always guarantee the same style of photos in return no matter the provider. When looking through my Facebook, you honestly can't even tell who shot which photos!
Please note: All local, provincial and federal guidelines and regulations must be followed at the time of session. In particular, masks are required to be worn at all indoor sessions, except when your photo is actively being taken. Indoor and Outdoor gatherings must meet regulations and if you have any symptoms or have been in close contact with anyone who has symptoms, you must disclose that so the session can be rescheduled.
Agreement to terms: By sending your deposit to firstname.lastname@example.org or any other payment method, I am agreeing to the totality of the agreement above. Your session booking will be finalized and booked upon receipt of payment.