A. Session Fees
Client agrees to pay photographer a deposit of $75.00 at the time of booking to secure their appointment date and time. This is a non-refundable retainer fee that goes toward your session. A balance $66.25 is due 24 hours before the session. The $125+hst covers the time and talent of photographer, basic retouching and creative editing of images, as determined by the photographer, and approximately 25 images to be downloaded by client from www.sarahhiltzphotogalleries.ca. Number of photos is not a guarantee and is based on the cooperation of the client and any guest in the photos. Additional editing is available at additional expense to be determined by photographer. Prints will be available for purchase.
B. Gallery Uploads
The images will be ready 3 weeks after session date. Your gallery will be available for a minimum 6 months. Please download and backup your gallery as photos cannot be replaced if the gallery is removed after this time-frame.
C. Cancellations / Refunds
The initial deposit is non-refundable. It is the agreed upon loss suffered by the client in the event of cancellation or no-show. In the event of cancellation due to Covid-19, rain or any other uncontrollable factors, the initial deposit of $75 is given as a credit + 20% which may be used towards future bookings or print services.
D. Session Punctuality:
Please make every effort to be at your session on time. Please know that if you are late, it will be docked from your time allotted. If you fail to show up during your scheduled appointment you will forfeit all money paid. *Session starts at the agreed upon time. It is strongly encouraged that client arrives 15 minutes prior to the start of session. This allows for any last-minute feeding, changing, and relaxing before session begins.
After six (6) months, all images will be purged from photographer’s hard-drive, except as needed for promotional purposes, to be determined by photographer at photographer’s sole discretion. Photographer is not responsible for loss or damage to the digital files due to circumstances beyond photographer’s control.
All payments are due in full unless payment arrangements have been made. Galleries will not be processed until payment in full is received. If client has arranged a payment plan, order will be placed after the final payment has been received.
G. Model Release
I hereby give to Sarah Hiltz Photography the absolute and irrevocable right and permission with respect to the photographs that she has taken of myself and/or my minor child in which she may be included with others:
a) To copyright the same in the photographer’s name or any other name that she may select;
b) To use, re-use, publish and re-publish the same in whole or in part, separately or in conjunction with other photographs, in any medium now or hereafter known, and for any purpose whatsoever, including (but not by way of limitation) illustration, promotion, advertising and trade, and;
I hereby release and discharge photographer from all and any claims and demands ensuing from or in connection with the use of the photographs, including any and all claims for libel and invasion of privacy.
Photographer is not responsible for any injuries inflicted upon any participating parties. Client(s) will be responsible for their children and for themselves and release photographer from any claims against their person or their business.
I. Copyright & Penalty
Sarah Hiltz Photography retains all copyrights to all images created during client’s session. A print release is granted with digital files to print portraits for personal use up to designated size listed on print release. The print release does not allow publication of your portraits (i.e. entering in contests), selling or altering of your images without the photographer’s written permission. It is illegal to copy, scan, download, print, share, alter, or otherwise steal any image created by Sarah Hiltz Photography during client’s photo session. This applies to "sneak peek" images, images posted in an online proofing gallery, blog, Facebook, or hard copy images.
Note from photographer: I work very hard to create images that reflect you and your family, while keeping in line with my artistic vision and creativity. I know you will want to share them and often include a sneak-peek for that very reason. However, I ask that you simply link back to my blog/website/facebook page to credit me. I hope that you will respect not only my hard work, but the time, money, and dedication that I have put into training and equipment to capture these images for you.
J. Non Discolsure Clause
I work hard to find locations that are unique to my sessions - please do not share them. Field located near Port Hope, Ontario.
The Client(s) agree to undertake best efforts to ensure the Photographer and the Photographer’s staff are treated with respect and dignity and that the Photographer is provided with a safe working environment. Should an issue arise, the Photographer will make reasonable effort to handle the matter. If the situation is not remedied in a reasonable amount of time, the Photographer retains the right to cancel the remainder of the event. Safe working environment issues include, but are not limited to, any instances of sexual harassment, violence, threats, or other similar behavior that would lead a reasonable person to feel unsafe in such an environment. In the event of such cancellation, the Client(s) will not be entitled to any refund.
The Client agrees to positive cooperation and communication for the best possible result within the definition of this assignment. Sarah Hiltz Photography is not responsible for key individuals' failure to be present or to fully cooperate during photography sessions, neither for missed images due to lack of cooperation.
Agreement to terms: By sending my deposit to or any other payment method, I am agreeing to the totality of the agreement above. Your session booking will be finalized and booked upon receipt of payment.